Employment

Key purpose 

Chief Administrative Officer, has the primary responsibility for the management of the School Director’s (and Business Office) including, but not limited to, including clerical duties, travel arrangements, preparation of information and documentation, School-wide communications, and general support for the Director and Business and Operations Manager. In addition, Chief Administrative Officer coordinates the School calendar, takes minutes at Board of Trustees and committee meetings, and maintains and/or coordinates appropriate School and Board of Trustees activities, documents, and schedules.

Performance Responsibilities:

• Assist the Director and Business and Operations Manager as required in the performance of his/her duties.
• Executive Board organization
• Prepare Board information at the beginning of the year
• Organize and distribute materials needed for the Board retreats
• Develop Board meeting agendas together with Director and Board Chair
• Monthly, gather and distribute all the information needed for inclusion of the Board packet
• Upload public information for Board meetings
• Minute Board meetings. 
• Minute Board Committee Meetings
• Maintain current AISZ policy, bylaws, and foundational documents’ collections
• Management of Director Search Logistics
• Prepare all necessary documentation and orientation schedules for incoming teachers
• Arrange recruiting and travel itineraries for Director
• Support Director in admin searches
• Schedule job interviews and campus visit itineraries
• Coordinate admin search committees
• Manage the Director’s appointments and schedule
• Arrange events on behalf of the Director (on and off campus)
• Facilitate relevant, timely Director Communication
• Collaborate with Marketing Manager and Communications Team
• Prepare letters and written communication
• Support HR manager in specified, assigned areas
• Prepare the State Department grant report
• Process leave requests and reimbursement requests requiring Director signature
• Assist with Accreditation-related tasks
• Maintain up-to-date digital and paper filing systems
• Accurately record minutes for School Leadership Team
• Other duties as assigned by the Director

Professional Dispositions:

Reflectiveness: being ready, willing and able to work strategically.

         Meta-Learning: Being aware, and taking control of one's own work. Having an awareness and understanding of the phenomenon of learning itself as opposed to subject knowledge.

         Planning: Working out priorities in advance and a strong ability to plan effectively.

         Distilling: The ability to distil information in order to extract the essential meaning or most important aspects.

         Revising: The ability to reconsider and alter practice or beliefs in the light of further evidence.

Reciprocity: being ready, willing and able to work alone and with others.

         Interdependence: The ability and desire to work interdependently.

         Collaboration: Highly developed collaboration skills.

         Empathy: A high degree of empathy and the ability to actively listen.

         Imitation: The ability to recognise and imitate exemplars of practice and pick up others’ habits and values.

Resourcefulness: being ready, willing and able to work in different ways.

         Questioning: The ability and desire to inquire and seek answers.

         Making Links: The capacity to recognise connections and make links to previous knowledge, concepts, practice and understandings in order to generate new ways of working.

         Imagining: Being able to imagine a changed state and the multitude of hypotheses that can be generated from which to select a course of action or mentally rehearse something new.

         Reasoning: Thinking rigorously and methodically.

         Capitalising: The ability to make good use of resources.

Resilience: being ready, willing and able to lock on to and be focused upon one’s work.

         Absorption: The ability and desire to be rapt in the task; to be absorbed in one’s own work and work with “flow”.

         Managing Distractions: A strong capacity to manage distractions and set priorities.

         Noticing: Really sensing what is out there and taking notice of what is possible

         Perseverance: The ability to persevere and recognising that working in schools can be hard.

Essential Qualifications:

• Completed secondary education, preferably Bachelor Degree
• A minimum of 5 years of experience in administrative services or education, preferably in an international environment
• Excellent command of written and spoken English and Croatian; bilingual preferred
• High level of integrity
• Ability to maintain confidentiality and support confidential processes of Director, School Leadership Team, and School Board
• Ability to work on own initiative
• Excellent computer skills
• Excellent communication, interpersonal and organizational skills
• Good telephone manner 
• Sense of humility
• Strong positive sense of humor
  
  

REPORTS TO: 
The Senior Professional Assistant reports to the Director. 

INTERACTS WITH The Senior Professional Assistant interacts with Business Office, the AISZ community, faculty and staff. 

PERFORMANCE EVALUATION The Senior Professional Assistant  to the Director is evaluated by the Director. 

If you are interested in this position, please send your Curriculum Vitae in English until  
November  18, 2019 through this link .This recruitment is performed by Selectio and if you meet requirements you will be contacted by them.